The Financial Integrity Group - Federal trucking permits

Let’s get started!

The following is an outline designed to help get you started in the trucking industry. Whether you are an experienced owner operator looking to become your own boss or you are completely new to the the world of trucking, this outline will help you complete the process of getting your own authority. The Financial Integrity Group offers assistance in all areas. Call us today to see how we can help you!

1) Complete the application for your ICC/MC number (included in authority package)

2) Obtain/Update your DOT number (included in authority package)

3) Obtain/Contact insurance company

4) Obtain tags for truck and trailer ($60*)

5) Pay heavy vehicle highway use tax (Form 2290) ($45*)

6) Start preparing for your DOT audit ($220 – includes enrollment in drug testing program!)

i) Contact the DOT for audit

ii) Send all drivers for pre-employment drug test (even if you are the only driver and you are the driver)

iii) Start Company file

(a) MC90

(b) Certificate

iv) Start Accident Register file

v) Start Drug Testing file

(a) Contact drug and alcohol consortium

vi) Start Driver Qualification file (DQ file)

(a) Complete application

(b) Background checks

(d) MVR

(e) CDL

(f) All annual review forms

vii) Start Hours of Service file (HOS file)

(a) Logs

(b) Disciplinary action of section 395

viii) Start Maintenance file

(a) Daily pre trip inspections from drivers

(b) Annual Inspection

(d) Maintenance Record

ix) Obtain a Federal Motor Carrier Manual

x) Start a company safety manual

7) Contact factoring company

8) Contact brokers/shippers

i) Provide copy of W9, insurance and certificate

9) Apply for state permits (included in authority package*)

New York (only if you are running in New York and are over 18,000#)

Kentucky (only if you are running in Kentucky and are over 60,000#)

New Mexico (only if you are running in New Mexico and are over 26,000#)

Oregon (only if you are running in Oregon and are over 26,000#)

10) Apply for IFTA account (only if you are over 26,000#) (included in authority package)

11) Receive certificate (included in authority package)

12) Apply for UCR (included in authority package*)

13) Ensure all permits are in hand before making your first trip

14) Maintain and complete trip sheets for fuel tax reporting

You will receive a letter from the DOT within the first week asking you to contact your local Department of Transportation. YOU MUST CONTACT THEM WITHIN 90 DAYS OR YOUR NUMBER WILL BE DEACTIVATED. If your number is deactivated, there is a mandatory 30 days before it can be reactivated.

*State and federal fees extra